The video conference call is increasingly becoming a vital element of business communications. 80% executives agree that video conferencing is taking over from audio conferencing as the most popular choice internal communications. Moreover, 84% think that video conferences is the most effective method for communicating with external stakeholders. The popularity of video conference calls, combined with an increasingly flexible workforce, means that knowing how to run a successful video conference call is now more important than ever.
4 steps to conducting a successful video conference call
Make sure your call is reliable
Probably the most important step to conducting a successful video conference call is making sure that your service provider uses a reliable and resilient network. You don’t want to run the risk of an IT outage during an important sales pitch or stakeholder meeting.Embrace a collaborative approach
You want all participants – from those in the room with you, to participants on the other side of the world – to feel fully engaged. Ensure that everyone feels like that are truly present in the meeting with a fully collaborative approach. Our V40 video conferencing solution from Yealink gives you the functionality to do just that. Using 3CX WebRTC Conferencing, you can enjoy a fully collaborative experience, with features such as:- Electronic whiteboard
- Annotation functions on shared content
- Touchscreen interopability
- Multi-screen interaction
Check your set-up
Are your microphone and camera configured properly? Test your microphone is working properly before the call – you don’t want to give a two-minute monologue only to discover that you’ve been on mute. Make sure your camera is positioned properly – you don’t want it to be too low, too high, or hooked up to the wrong device. It’s also a good idea to mute your microphone whenever you’re not speaking to reduce distracting background noises.Don’t settle for poor video or audio quality
For a video conference call to yield the same benefits as a face-to-face meeting, you want all the participants to feel as though they’re in the same room as you. That’s only possible if you ensure that your conference has only the best video and audio quality. The T5 range of videophones from Yealink is the ideal software for a seamless video conference call, with:- Fully adjustable HD screens – the T5 phones are fitted with fully adjustable HD screens with larger LCD displays. These ensure a brilliant visual experience regardless of your height, sitting position or office lighting.
- Yealink Acoustic Shield technology – the phones have full support of Yealink’s exclusive Acoustic Shield. This technology dramatically reduces any outside noise and improves sound quality.
- Fully supported wireless communication – the phones feature advanced built-in bluetooth and wireless technology, allowing you to commute through wireless headsets and synchronised mobile devices.
